Amina’s Completed PMF Row Example

Here is how Amina finalized her PMF row for her director’s review:

COMPLETED PMF ROW SAMPLE

Expected Result

Outcome: Women report increased confidence to participate in community decision-making.

Indicators

• % of women reporting increased confidence (Quantitative).

• Documented qualitative examples of women speaking in public meetings.

Baseline Data

22% of women report confidence in pre-training baseline surveys.

Targets

55% by end-of-project (Interim: 35% at Year 1).

Data Sources

Primary: Pre/post surveys; Secondary: Community meeting attendance records.

Collection Methods

Survey questionnaires & Key Informant Interviews.

Frequency

Semi-annually.

Responsibility

MEAL Officer (assigned by position title).

 

The 6 Sequential Steps to Develop a PMF

Building a PMF out of order—such as setting targets before collecting baselines—causes the framework to collapse under scrutiny. Teams should follow these six sequential steps:

 

Step 1

Copy Results

Step 2

Formulate Indicators

Step 3

Define Sources, Methods, Frequency & Responsibility

Step 4

Enter Baselines

Step 5

Set Targets

Step 6

Draft M&E Plan

 

Transitioning from a PMF to an Operational M&E Plan

A PMF defines what to measure, but it does not specify how day-to-day data collection is executed. That is the job of the M&E Plan.

Once the PMF is finalized, the team develops an M&E Plan by:

  • Creating Data Tools: Designing survey forms, interview guides, and observation checklists.
  • Training Data Collectors: Ensuring staff use collection instruments consistently.
  • Allocating Resources: Budgeting required funds for M&E field activities.
  • Scheduling Learning Reviews: Planning reflection activities throughout the project life cycle.
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